Wednesday, 20 January 2016

Productivity Tips - Managing lists

Part of 'trying to run my schedule and not let my schedule run me' for 2016 includes speeding up things that I have to do every day that are time consuming, to free up more time for things that I want to do. 

I've always been a big list maker, but I became increasingly aware that I was writing the same things down daily, weekly, and especially when it came to things like food shopping and travel.

After moving my diary online last year, this year, I did the previously unthinkable and followed it with my lists. And frankly I'm sorry I waited so long. This from the self-confessed stationery addict.

Paperless is a brilliant app if you:
  • repeat a lot of the same things every day/week
  • find yourself carrying around heavy notebooks full of lots of different lists
  • stop every few minutes to write something else down
  • have lots of different lists - separated by Today/This Week/Don't Forget! etc...
  • wake up in the middle of the night, go for a wee, remember something, and scribble it down in the dark in the notebook that you keep by the bed because you are a sad note taker and wake up to this: 'sndkfksnf hjsnvksnvf cksnfkng'

The obvious bonus of this is that you are utilising something that you (probably) have close to you at all times. No more carrying heavy notebooks, no more flicking to the correct pages etc... You open the app, find your list and add/untick/tick accordingly.

It is ridiculously easy to use. Type out something in your list, and it will save it for you. When you've done it, you uncheck it. The genius of Paperless is that when you have checked it, it simply fades it to grey and moves it to the bottom of the list, so that if you need to add it back to your list - ie something like 'big shop' or 'Dettol', you know, things that make a regular appearance, ;) you never have to retype it!

I check off the things that I have on my 'Daily' list throughout the day, and when I go to bed, I 're' check what I need to do again tomorrow. Another genius part - anything you didn't do today, moves to the top of the list so that it is front and centre the next day. I've added things like 'omegas' to my list and it has definitely helped me take them more frequently.

It is unbeatable for food shopping. There are over 150 items on my food shopping list, I may not buy them weekly, but the time saved is massive.

You can add as many lists as you can physically manage, alphabetise them or not, move them up and down or not, ad icons or not, it's just too good if you have a lot to do, and have bought all the notebooks in the world but still found yourself coming up short.

It syncs between your phone and iPad, meaning if you come across inspiration while reading something, you can add it to your list without picking up a pen.

The only thing that it doesn't do is let you set alarm reminders, so you have to be disciplined enough to actually look at your 'daily' list...

So far, so good. If you like a list and need to make a lot of them, all the time, repeatedly, maybe check this out.

Paperless: Lists + Checks is available here on iTunes. You'll need to buy the non-Lite version for £2.29 if you want to make a lot of lists, but it's well worth it.


  1. Downloading it now!! Great advice. I make all my lists in Notes on my IPhone! So this is perfect! Xo -passportebeaute

  2. I sooo need this, it looks amazing. Sadly it's not available on android.

    1. Check out wunderlist. I've used this app for list making for years, it has come with me across 3 different phones. I love it.

    2. I second that on wunderlist! I resisted for a LONG time and regret it now:) Also you can share it so hubs and I have the list and can update it at any time. If I'm out and going to the store and he added something new I would already have it. Nothing worse then getting home from the big shop only to have to start another new list with something someone forgot to add to the original one!

  3. Thanks Caroline - what a fab share. I have so many notebooks weighing down my handbag, beside the bed, - they are everywhere & all of them full of lists. Paperchase sales may fall but I'm going to give the app a go & ditch the notebooks! Thanks

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  5. This looks incredible.. I'm going to download it right now! Thanks for sharing!

    xoxo Mollie

  6. I've been using the Bullet Journal system (paper) in an attempt to stop relying on my phone and so far it hasn't seen me wrong, but I will definitely check out this app.

  7. I also love Evernote. It's a stationary lovers digital option.

  8. I think I might just know what 'sndkfksnf hjsnvksnvf cksnfkng' is. :) I find very similar things written on my bedside notepad some mornings. I use lots of brightly colored Post-its to capture my thoughts that pop up whenever, until I get a stack and consolidate them into my excel spreadsheet - it keeps all aspects of my life organized. I just love Excel. Never met a spreadsheet that I didn't want to play with. They're pretty wonderful for keeping skin care and makeup lists current. :) The spreadsheet idea works well for me since I'm never far from my laptop, and if I am, there's always hot-pink Post-its.

  9. I use Wanderlust. The things I checked off are no longer visible, but I can click on "Things done" and it re-adds them. It really helps so much! Plus it let´s you set an alarm and syncs with your iCal.

    Linda, Libra, Loca: Beauty, Baby and Backpacking

  10. I agree Evernote is great. Last year I studied and used only Evernote for this purpose, including typing during lectures, taking photos during demonstrations and including them in my notes immediately, sharing with other students etc. And of course I had all notes on all devices instantly, which was also great.

    Another advantage of using a digital calendar is sharing your calendars with family members. When I have to make family/ kids/ outing appointments I can see what my husband is doing that day and plan how to get organized accordingly.

  11. Just downloaded the lite version & love it. Will the day arrive on which I am actually organised!!

  12. I went from notes books to todoist 18 months ago. Best thing I ever done. You can change priorities, dates etc without loosing any task (which you do if you keep rewriting your lists on paper). Only problem is if I forget to put it in the app it never gets done

  13. I went from notes books to todoist 18 months ago. Best thing I ever done. You can change priorities, dates etc without loosing any task (which you do if you keep rewriting your lists on paper). Only problem is if I forget to put it in the app it never gets done

  14. I think for to do lists ANY.DO is better as it has the alarm option, among others and it's free :)

  15. Wunderlist is my app of choice! It syncs between all of your devices (including laptop), lets you set alarm reminders and it does intelligent lists, such as 'Today' or 'Week'. I love it.